Hi everyone.
I’m planning to open a small gym and am looking for management software. I don’t want cloud services or a subscription fee. I use Linux in my personal life and would prefer to keep running that at the business. Does anyone have experience with this type of thing?
I plan to self host all my services and data if possible such as camera systems and maybe even the website (I found a great local website company I’ll be talking with soon).
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Like what? A customer management system? Accounting?
I don’t yet know the scope of everything I might need, but right now I believe that a customer management system is the focus. A way to input their details and payment information to have an automatic recurring membership.
I don’t think I really need a way for them to view their account as it won’t have any fancy features. I just need to know that they are a member and have a membership renewal. They can sign up and cancel in person or over the phone (I’m not making it disgustingly hard for people to cancel like the large gyms).
On top of that I would imagine it would be nice for the software to keep track of my total number of patrons and thus a total income amount
payment information
You can nope alllllllllll the way out of that. Payment information means credit cards means PCI compliance. That’s something you’ll definitely want to outsource.
I understand the payment will have to connect to the internet and be outsourced but I want all my customer data to stay on my server
It’s honorable to want to keep all customer data within your control, but seriously unless you already have experience dealing with PCI compliance, that’s one part you should definitely offload to a payment processor. This might even be a clause in your insurance (Depending on what it covers)
I don’t have any particular software in mind to recommend, but I’d bet they probably have some sort of integration with processors like Stripe or something
This and medical info I will not self host personally. Try to do due diligence but I let someone else take the blame for a breach.
And need a paymemt gateway with a bank which can count as cloud.
Something like odoo (https://www.odoo.com/) might work?
You probably aren’t going to find something that works for your specific needs right out of the box, so your best bet would be finding a platform that gets you 80% of the way there and provides enough of a plugin mechanism that you can develop the remaining 20% of the functionality yourself
https://www.odoo.com/documentation/17.0/applications/finance/payment_providers.html
Nice, it has a recurring payment model (subscriptions) and it integrates with payment processors like Stripe. This looks exactly like what OP needs.
There’s a lot to look into there. It covers quite a bit so it could work. I’ll research this for sure. Thank you a lot!
I use wger at home and it’s waaaay overkill. Designed for the gym part, probably not the whole package
This looks to be just for writing out workout routines, not a client management software. It might be useful one day so thank you anyways
For camera software, zoneminder is a classic, and frigate is probably the new kid in town. Web hosting will depend on your web developers but docker will have you covered for almost anything. Probably just steer clear of asp.net dev shops.
Why negative on asp.net? I’d steer more away from WordPress though TBH.
Odoo might have bits you want/need. Linux based.
from the guy not in IT with no technical experience
I’ve been using Ubiquiti/Unifi for my brewery setup (cameras, several private networks, phone tree stuff). It comes with some pretty solid management software accessible through the local network, but under the hood, everything’s just running Alpine. There’s a bit of a learning curve if you keep the management software installed (firmware updates wipe out the crontab, for example), but you can customize it pretty aggressively if you know your way around a terminal.
What sort of stuff are you running? Inventory and stock? Do you have any temperature control, gravity or production record keeping software?
I’ve been searching for brewery management software that I can self host. Currently just have odoo for invoicing.
Inventory is through our POS/processor and production records are through Beer30 (though I have plans to write my own and open source it when I have time; we just opened and we’re all still running pretty hard doing new-open stuff). We’re also technically a nano-brewery, so anything we’re doing is a little bespoke (i.e., I think it’s a very situational setup) right now.
The biggest thing from a brewery-specific side that we’re doing is controlling the brewhouse. We’re running an all-electric system, and all the heating and cellar controls expose UIs over the LAN. In addition to being generally nifty, we’re using Unifi to separate brewery-specific stuff onto its own network and the built-in VPN hosting (I opted for the OpenVPN option) to expose that network security. This allows our brewer to do stuff like check the temperature from home or set the boil kettle to start running before he leaves the house. (The useful thing about the UDM (primary server) running Alpine is that I have a task that essentially functions as dynamic DNS and updates an A record with our domain provider so he can always log in at a known hostname).
It also integrates with cameras, phone, and menu boards, which are all useful for the FoH side of things.
All-in-all, we’re not doing that much with it yet, but it’s pretty nice to use so far, and being a software engineer, I’m excited for the possibilities of useful stuff I can host on it.
I used to love Ubiquiti but they’re turning into cunts these days. I also heard there’s been a lot of people leave and low morale due to the enshitification of the products.
I’ve since put OpenWRT onto my ERX and ER4. Will likely put it on the UAP-LC next to get rid of it entirely.
That honestly sounds like the way to go, and I’ll probably look into it when I have more time. I’m more a software person than a sysadmin and I’m not wildly confident that I won’t accidentally close us down for a few days without a lot of prep. 😆
https://www.turnkeylinux.org/ check them out for a lot of your business, self-hosted needs. Odoo, like others have said, is on there. I once used moodle for new employee onboarding and training.
I am confused as to what this is exactly. Is it some type of operating system that makes installing certain software easy like Docker or something?
It was suggested to peruse a big list of projects that might work for you. They pre package a huge amount of open source projects to run on say AWS in their own linux distro. If you find a project that looks interesting you can go to that projects website and look at docs and stuff. Then run that project how you want.
I see. Thank you
I have been using Odoo for years to generate invoices for my little IT business. I don’t use any features that cost money. I am working a web store for my wife and have been playing with erpnext. It is written in Python / Javascript and can be installed on your own servers. I has a lot of features that cost in Odoo but are free and looks like it is easer to modify.
Someone else mentioned ERPnext too. It looks interesting. Certainly a possibility. Thank you
Disclosure: I did not have any business myself.
Maybe it will be worth considering starting with spreadsheets? They are super super flexible and what have been done for years. You would have time to see what scope and needs you have for more dedicated and automated system down the road. Switching ERP software is very painful and time consuming, while importing spreadsheet to ERP is basic transition.
I’m not opposed to tried and true simple solutions. I think my wife would find it much easier with an automated system however. I really need a way for people to pay for their memberships and keep track of that and I have no background with this stuff. I think having a system that’s already designed for this would make opening the gym less daunting. I appreciate the thought
You might want to look at ITflow. Despite the name, it is really a generic tool for businesses or associations, not IT. Foss and here’s a demo
Acronyms, initialisms, abbreviations, contractions, and other phrases which expand to something larger, that I’ve seen in this thread:
Fewer Letters More Letters DNS Domain Name Service/System Unifi Ubiquiti WiFi hardware brand VPN Virtual Private Network
3 acronyms in this thread; the most compressed thread commented on today has 5 acronyms.
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